Our Wholesale system is designed to assist with all managerial functions that relate to the operation of a wholesale bakery, deli or other fresh food manufacturing and distribution operation.

The Datapax software makes processing your customers’ orders easy! From the time you receive the order until it’s delivered, Datapax will help you make sure you can meet the customers order, invoice the customer with their contract pricing and delivery information, and provide you with your production requirements. The system can also provide you with picklists, packing slips, bills of lading, route collection sheets and more.

The primary functions of the Wholesaler package include:

“ Very easy to use. The staff has adapted to the system and are able to cut the waste dramatically. The support is excellent at Datapax. “ Chicago bakery owner

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Costing

• Detailed costing of all products and components (products-in process, made-up ingredients, add-ons)
• Materials, labor and overhead costs are included in prod­uct costing
• ‘What if’ analysis assess the effect of cost changes in materials, labor and over­head costs on the cost of products
• Unprofitable products and customers are pin­pointed

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Inventory and Purchasing Control

• Maintains perpetual inventory of materials and manufactured and resale products
• Production automatically adjusts inventories
• Purchase orders generated automatically for items below target inventory lev­els
• Tracks the daily movement of all your materials and products
• Changes in material costs are reflected automati­cally in cost of products
• Provides easy cost comparisons of purchased items across vendors

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Formula Management

• Each formula can have a secondary formula for items not placed into mixer (e.g., dusting flour, sesame seeds, etc)
• Multiple levels of made-up ingredients and products in process are available.
• Losses during production can be allowed for.
• Formulas can be prorated for any batch size or for any quantity of specified products
• Secret formulas can be password protected
• Alternate measures can be specified (cups, spoons, etc.) for each ingredient
• Space is available for mixing instructions

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Customer Orders

Can be entered as:

• Standing orders by day-of-week
• “Shadow” orders based on a profile of items typically purchased (without quantities); speeds up order entry
• Repeat orders for several days
• Repeat orders automatically
• Forecast orders from sales history allowing for sales and stales
• Non-regular products and customers can be in­troduced and automatically deleted after pro­duction of order
• Order Reminder’ alerts user if a regular customer has forgotten to order on regular day(s)

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Accounts Receivable

• Complete and detailed A/R capability
• Orders are automatically converted to invoices and passed to Accounts Receivable
• Allows quick invoice reconciliation
• Provides receivables aging reports/overdue ac­count letters
• Multiple open item and balance forward state­ment formats available

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Production

• Allows for multiple levels of recipes & assem­blies
• Collates similar products across multiple packag­ing quanti­ties and calculates totals for production
• Prepares product ion schedules showing materials needed, batch mixes and labor required
• Checks materials inventory for sufficient quan­tities for production; flags problems
• Recipes automatically scaled to produce a specific number of products
• Allows for production line and fermentation losses
• Automatically updates finished product inventory and depletes material inventories
• Suggests which interim items need to be replen­ished

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Profitability Reports

• Provides daily and periodic reports of purchases, production, usage, losses and detailed profitability
• Provides profitability by customer, product and period
• Computes selling price for required profit mar­gins
• Estimates profitability of production before it takes place

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Contract and Tier Pricing

• Enables any contract price to be set for any prod­uct, to any customer, for any period and any quantity
• Provides easy promotional pricing capability
• Shows effective discount and profitability as each contract price is entered.

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Stales Analysis

Tools for better managing the over-production that can cripple your bottom line

• Analysis by daily, weekly or monthly performance over any period
• Can be used for a single product, group of products or all products
• Analysis based on product or customer performance

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Sophisticated Sales Analysis and Forecasting

Provides you with an in-depth understanding of your business

• Variance/comparison reporting across days, weeks or months for any product or group of products
• Forecast production need for any day based on most recent period, or by similar peri­ods in the past
• Forecast materials need for any period based on past sales for similar periods
• Forcast orders based on history
• Display or print tables or bar charts on a daily, weekly or monthly basis
• Perform a complete analysis of sales and profitability for any period by individual product and/or customer
• Compare sales over multiple periods to look for trends or patterns

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Purchase History

Enables analysis to minimize your ingredient, packaging and re-sale item costs

• Maintains database of all vendor invoices
• Can find all vendors for a specific item
• Can find all items supplied by a specific vendor
• Provides purchase history analysis by day, week or month
• Allows purchase tracking of any item over any period

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Datapax TouchScreen Point-of-Sale Module

This module handles all forms of retail selling from an easy-to-use, graphical interface that shows digital pictures of each product:

• Simple over-the-counter sales of bakery goods and other items
• Taking retail orders for standard bakery products (with the Retail Orders module present)
• Taking orders for Custom Cakes (with Custom Cakes module present)
• Servicing food and beverage items in a café or deli environment.
• Café hold and on-account sales for regular customers

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Datapax Retail Orders module

• Enables taking orders for future pickup/delivery; separate Re­tail Order reports are available
• No limit to the number of orders that can be retained, they can be recalled and amended at any time
• Confirmation copies of orders can be printed
• Customer orders can be listed for specific dates. Orders for a specific customer can also be lists.
• Orders are automatically included in production schedules for appropriate dates
• Packing and sales slips can be produced on request for any day's orders
• Sales summary reports can be printed for any date or period
• Diary function enables orders to be recalled to send re­minders to customers.
• Can be integrated with the POS module so retail orders can be taken at the cash registers.

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Datapax Custom Cake Orders

Designed to store custom cake order details, this module:

• Integrates with TouchScreen POS and Retail Order modules
• The cake tak­es shape on the screen as you specify the shape, size, layers, fillings and frosting
• Computes the selling price based on your predetermined component price inputs
• ‘Standard’ cakes can be specified to speed up the order-taking process
• Stores description of cake types, shapes, sizes, fillings, frostings, flavors, design types, colors, ornaments and other extras
• Allows easy changes to existing orders
• Stores all orders and prints work­sheets for the assembly and decorating staff
• Prepares schedules showing types of cakes and sizes needed, fillings, frost­ings, and extras required
• Easily tracks payments and deposits , and calculates daily sales values
• Can recall past customer orders and details from diary
• Diary automatically prints reminder let­ters for anniver­saries and other annual celebrations
• Relieves inventory of the cake components in the main Datapax system

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Datapax Lot Tracking

This is a passive lot tracking system that can track materials through manufacture to the ul­timate customers.

• Production schedules will print tracking sheets requesting material lot numbers
• Production lot numbers are generated by the system with 7 digit codes representing date and batch number
• Pack­ing slips re­quest the product lot numbers for each customer
• Both sets of records are used either to track products to their customers, ingredients to product lots or even ingredients to the final custom­ers.
• Tracking includes intermediate steps through made-up ingredients and products in proc­ess

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Datapax Common Carrier

This module creates Bills of Lading directly from the customers’ orders. It shows the carrier’s name and address, as well as recipients name and address, quantity, description and weight for each item, total number of items to be shipped and the total weight and volume of the shipment.

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Datapax Sales Commissions

This module computes and lists the sales commission assigned to each salesperson. Com­missions can be based on invoices or on receipts and are based on a set percentage as­signed to each salesperson that can be over-ruled by commissions by customer.

• Salespeople can be assigned to each customer
• Commissions are computed for sales or receipts over any specified period
• Each salesperson can be allocated a different percentage commission
• Commissions may be compute either on invoiced sales or receipts
• Sales can be capped by customer percentages.
• Reports detail each sale attributed to each salesperson, and show the commis­sion calculation
• Summary shows total sales and commissions payable for any period

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Accounting Interfaces

Are you currently using an accounting system to manage your company’s financials? Continue using your accounting software in conjunction with Datapax. Rather than limiting our users to a built-in accounting system, the Datapax system integrates with most major accounting packagers. Invoices for inventory received in Datapax are transferred to Accounts Payable and distributed to multiple expense accounts. All transactions in the Datapax Accounts Receivable function are imported by the accounting system’s general ledger. Call one of our representatives for more details.

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Datapax Nutrition Analysis

This module is based on standard food labeling requirements.

• Nutritional Values Database for common ingredients is supplied
• Data files on all nutrition values are simple to create and to maintain.
• User may create their own data to suit specialized production needs
• Recommended Daily Allowances (RDA) may be updated by the user
• Nutrition computation is computed from the rec­ipe(s) and product weight
• At the user’s option, nutritional results are corrected for pH, heat in preparation, and freez­ing
• Label information is presented in the units as required by the FDA regulations.
• Ingredients are listed in descending order by weight.
• Allergens are reported as needed

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