The Datapax Retail Bakery and Deli software will handle all the basic management needs for any retail bakery or deli operation.

 In today’s competitive bakery environment, no bakery is too small to start computerizing. Whether you’re a start-up bakery trying to get your recipes in order and cost your products or a larger bakery looking for complete costing, inventory control, production and profitability reporting,                     Datapax has the solution for you.

The heart of the system has the following functionality:

“ A very user friendly program that is great for the small business. Always there to help with any problem ” A bakery in Minnesota.

“ Datapax has exceeded our expectations since the first day we’ve used it!” Michigan bakery owner.

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Costing

• Detailed costing of all products and components (products-in process, made-up ingredients, add-ons)
• Materials, labor and overhead costs are included in prod­uct costing
• ‘What if’ analysis assess the effect of cost changes in materials, labor and over­head costs on the cost of products
• Unprofitable products and customers are pin­pointed

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Inventory and Purchasing Control

• Maintains perpetual inventory of materials and manufactured and resale products
• Production automatically adjusts inventories
• Purchase orders generated automatically for items below target inventory lev­els
• Tracks the daily movement of all your materials and products
• Changes in material costs are reflected automati­cally in cost of products
• Provides easy cost comparisons of purchased items across vendors

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Formula Management

• Each formula can have a secondary formula for items not placed into mixer (e.g., dusting flour, sesame seeds, etc)
• Made-up ingredients can be nested inside another (simple syrup, into plain icing, into flavored icing)
• Formulas can be prorated for any batch size or for any quantity of specified products
• Secret formulas can be password protected
• Alternate measures can be specified (cups, spoons, etc.) for each ingredient

Space is available for mixing instructions

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Production

• Allows for multiple levels of recipes & assem­blies
• Collates similar products across multiple packag­ing quanti­ties and calculates totals for production
• Prepares product ion schedules showing materials needed, batch mixes and labor required
• Checks materials inventory for sufficient quan­tities for production; flags problems
• Recipes automatically scaled to produce a specific number of products
• Allows for production line and fermentation losses
• Automatically updates finished product inventory and depletes material inventories
• Suggests which interim items need to be replen­ished

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Profitability Reports

• Provides daily and periodic reports of purchases, production, usage, losses and detailed profitability
• Provides profitability by customer, product and period
• Computes selling price for required profit mar­gins
• Estimates profitability of production before it takes place

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Datapax TouchScreen Point-of-Sale Module

This module handles all forms of retail selling from an easy-to-use, graphical interface that shows digital pictures of each product:

• Simple over-the-counter sales of bakery goods and other items
• Taking retail orders for standard bakery products (with the Retail Orders module present)
• Taking orders for Custom Cakes (with Custom Cakes module present)
• Servicing food and beverage items in a café or deli environment.
• Café hold and on-account sales for regular customers

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Datapax Retail Orders module

• Enables taking orders for future pickup/delivery; separate Re­tail Order reports are available
• No limit to the number of orders that can be retained, they can be recalled and amended at any time
• Confirmation copies of orders can be printed
• Customer orders can be listed for specific dates. Orders for a specific customer can also be lists.
• Orders are automatically included in production schedules for appropriate dates
• Packing and sales slips can be produced on request for any day's orders
• Sales summary reports can be printed for any date or period
• Diary function enables orders to be recalled to send re­minders to customers.
• Can be integrated with the POS module so retail orders can be taken at the cash registers.

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Datapax Custom Cake Orders

Designed to store custom cake order details, this module:

• Integrates with TouchScreen POS and Retail Order modules
• The cake tak­es shape on the screen as you specify the shape, size, layers, fillings and frosting
• Computes the selling price based on your predetermined component price inputs
• ‘Standard’ cakes can be specified to speed up the order-taking process
• Stores description of cake types, shapes, sizes, fillings, frostings, flavors, design types, colors, ornaments and other extras
• Allows easy changes to existing orders
• Stores all orders and prints work­sheets for the assembly and decorating staff
• Prepares schedules showing types of cakes and sizes needed, fillings, frost­ings, and extras required
• Easily tracks payments and deposits , and calculates daily sales values
• Can recall past customer orders and details from diary
• Diary automatically prints reminder let­ters for anniver­saries and other annual celebrations
• Relieves inventory of the cake components in the main Datapax system

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Datapax Nutrition Analysis

This module is based on standard food labeling requirements for both the USA and Canada

• Nutritional Values Database for common ingredients is supplied
• Data files on all nutrition values are simple to create and to maintain.
• User may create their own data to suit specialized production needs
• Recommended Daily Allowances (RDA) may be updated by the user
• Nutrition computation is computed from the rec­ipe(s) and product weight
• At the user’s option, nutritional results are corrected for pH, heat in preparation, and freez­ing
• Label information is presented in the units as required by the FDA regulations.
• Ingredients are listed in descending order by weight.
• Allergens are reported as needed

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Sophisticated Sales Analysis and Forecasting

Provides you with an in-depth understanding of your business

• Variance/comparison reporting across days, weeks or months for any product or group of products
• Forecast production need for any day based on most recent period, or by similar peri­ods in the past
• Forecast materials need for any period based on past sales for similar periods
• Forecast orders based on history
• Display or print tables or bar charts on a daily, weekly or monthly basis
• Perform a complete analysis of sales and profitability for any period by individual product and/or customer
• Compare sales over multiple periods to look for trends or patterns

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Purchase History

Enables analysis to minimize your ingredient, packaging and re-sale item costs

• Maintains database of all vendor invoice line items
• Can find all vendors selling a specific item
• Can find all items supplied by a specific vendor
• Provides purchase history analysis by day, week or month
• Allows purchase tracking of any item over any period

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