Thanks to Datapax, the day-to-day operation of any food processing business can be managed with quick order functions, production management including production for inventory, shipping controls and more.

The Datapax Food Processor system has complete total inventory control functionality (including automated purchase orders), formulation and assembly, costing and production scheduling based on estimated depletion of products in stock.  Its customer interface allows for a wide selection of contract pricing, allowing any price for any product to any customer for any period and for any quantity.

Customer orders can be entered in several ways, including standing orders by day of week and "shadow" orders based on items normally purchased.   As orders are entered the system will check for availability of each item depending on stock and prior orders.

With Datapax, you can forecast the next production date for each product based on depletion of inventory of past sales history.

The Datapax Food Processor system will also give you daily and periodic profitability reports and track the daily movement of all your ingredients, made-up ingredients, products in process, packaging and finished products.

The primary functions of the Datapax Food Processor System include:

“A tremendous tool. Excellent customer service and ease of use…” A bakery in Indiana.

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Costing

• Detailed costing of all products and components (products-in process, made-up ingredients, add-ons)
• Materials, labor and overhead costs are included in prod­uct costing
• ‘What if’ analysis assess the effect of cost changes in materials, labor and over­head costs on the cost of products
• Unprofitable products and customers are pin­pointed

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Inventory and Purchasing Control

• Maintains perpetual inventory of materials and manufactured and resale products
• Production automatically adjusts inventories
• Purchase orders generated automatically for items below target inventory lev­els
• Tracks the daily movement of all your materials and products
• Changes in material costs are reflected automati­cally in cost of products
• Provides easy cost comparisons of purchased items across vendors

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Formula Management

• Each formula can have a secondary formula for items not placed into mixer (e.g., dusting flour, sesame seeds, etc)
• Multiple levels of made-up ingredients and products in process are available.
• Losses during production can be allowed for.
• Formulas can be prorated for any batch size or for any quantity of specified products
• Secret formulas can be password protected
• Alternate measures can be specified (cups, spoons, etc.) for each ingredient
• Space is available for mixing instructions

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Customer Orders

Can be entered as:

• Standing orders by day-of-week
• “Shadow” orders based on a profile of items typically purchased (without quantities); speeds up order entry
• Repeat orders for several days
• Repeat orders automatically
• Forecast orders from sales history allowing for sales and stales
• Non-regular products and customers can be in­troduced and automatically deleted after pro­duction
• Order Reminder alerts user if a regular customer has forgotten to order on regular day(s)
• As orders are entered the system will check for availability of each item depending on stock and prior orders.

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Accounts Receivable

• Complete and detailed A/R capability
• Orders are automatically converted to invoices and passed to Accounts Receivable
• Allows quick invoice reconciliation
• Provides receivables aging reports/overdue ac­count letters
• Multiple open item and balance forward state­ment formats available

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Production

• Allows for multiple levels of recipes & assem­blies
• Collates similar products across multiple packag­ing quanti­ties and calculates totals for production
• Forecast the next production date for each product based on depletion of inventory of past sales history.
• Prepares product ion schedules showing materials needed, batch mixes and labor required
• Checks materials inventory for sufficient quan­tities for production; flags problems
• Recipes automatically scaled to produce a specific number of products
• Allows for production line losses
• Automatically updates finished product inventory and depletes material inventories
• Suggests which interim items need to be replen­ished.

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Profitability Reports

• Provides daily and periodic reports of purchases, production, usage, losses and detailed profitability
• Provides profitability by customer, product and period
• Computes selling price for required profit mar­gins
• Estimates profitability of production before it takes place

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Contract and Tier Pricing

• Enables any contract price to be set for any prod­uct, to any customer, for any period and any quantity
• Provides easy promotional pricing capability
• Shows effective discount and profitability as each contract price is entered.

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Sophisticated Sales Analysis and Forecasting

Provides you with an in-depth understanding of your business

• Variance/comparison reporting across days, weeks or months for any product or group of products
• Forecast production need for any day based on most recent period, or by similar peri­ods in the past
• Forecast materials need for any period based on past sales for similar periods
• Forcast orders based on history
• Display or print tables or bar charts on a daily, weekly or monthly basis
• Perform a complete analysis of sales and profitability for any period by individual product and/or customer
• Compare sales over multiple periods to look for trends or patterns

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Purchase History

Enables analysis to minimize your ingredient, packaging and re-sale item costs

• Maintains database of all vendor invoices
• Can find all vendors for a specific item
• Can find all items supplied by a specific vendor
• Provides purchase history analysis by day, week or month
• Allows purchase tracking of any item over any period

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Datapax Lot Tracking

This is a passive lot tracking system that can track materials through manufacture to the ul­timate customers.

• Production schedules print tracking sheets requesting material lot numbers
• Production lot numbers are generated with 7 digit codes representing date and batch number
• Pack­ing slips re­quest the product lot numbers for each customer
• Both sets of records are used either to track products to their customers, ingredients to product lots.
• Tracking includes intermediate steps through made-up ingredients and products in proc­ess

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Datapax Common Carrier

This module creates Bills of Lading directly from the customers’ orders. It shows the carrier’s name and address, as well as recipients name and address, quantity, description and weight for each item, total number of items to be shipped and the total weight and volume of the shipment.

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Datapax Sales Commissions

This module computes and lists the sales commission assigned to each salesperson. Com­missions can be based on invoices or on receipts and are based on a set percentage as­signed to each salesperson that can be over-ruled by commissions by customer.

• Salespeople can be assigned to each customer
• Commissions are computed for sales or receipts over any specified period
• Each salesperson can be allocated a different percentage commission
• Commissions may be compute either on invoiced sales or receipts
• Sales can be capped by customer percentages.
• Reports detail each sale attributed to each salesperson, and show the commis­sion calculation
• Summary shows total sales and commissions payable for any period

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Accounting Interfaces

Are you currently using an accounting system to manage your company’s financials? Continue using your accounting software in conjunction with Datapax. Rather than limiting our users to a built-in accounting system, the Datapax system integrates with most major accounting packagers. Invoices for inventory received in Datapax are transferred to Accounts Payable and distributed to multiple expense accounts. All transactions in the Datapax Accounts Receivable function are imported by the accounting system’s general ledger. Call one of our representatives for more details.

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Datapax Nutrition Analysis

This module is based on standard food labeling requirements for both the USA and Canada

• Nutritional Values Database for common ingredients is supplied
• Data files on all nutrition values are simple to create and to maintain.
• User may create their own data to suit specialized production needs
• Recommended Daily Allowances (RDA) may be updated by the user
• Nutrition computation is computed from the rec­ipe(s) and product weight
• At the user’s option, nutritional results are corrected for pH, heat in preparation, and freez­ing
• Label information is presented in the units as required by the FDA regulations.
• Ingredients are listed in descending order by weight.
• Allergens are reported as needed

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